Volunteers

VOLUNTEER APPLICATIONS FOR BODY&SOUL FESTIVAL ARE NOW OPEN
 
We rely on the support of our volunteers to make Body&Soul a more fluid magical experience for everyone involved and are always looking for talented and responsible people to maintain the high level of quality at Body & Soul events. We gladly welcome first-timers along with our returning volunteers and hope your time participating with us is both rewarding and memorable.
 
Our volunteers work across a range of roles and gain experience in how events and festivals operate from the inside out. They are a valuable and much-appreciated asset to all of us at Body&Soul. We need passionate individuals who wish to be an integral part of the festival experience. It takes all sorts of people to prepare and manage Body&Soul, experience isn’t always the most important thing and neither is youth!
 
The key skills required are a desire to be part of the fabric of what makes Body&Soul a success, and be a vital part of our volunteer team; any other talents you possess are a bonus. For students looking to work in the creative industries, music, visual arts or event production, it’s an invaluable opportunity to make industry contacts and learn from experts. For everyone else, it’s also great craic, with sound people at a beautiful festival!
 
IF YOU ARE INTERESTED IN EARNING YOUR FESTIVAL TICKET THROUGH VOLUNTEERING, APPLY HERE
 
SEE MORE INFO ON VOLUNTEER ROLES BELOW
 
IMPORTANT POINTS:
  • Applications are processed and managed via Eventree
  • Please read our Volunteer Terms & Conditions below
  • All applications are on a first come first served basis
  • Volunteers must be over 20 years of age – photo ID will be required.
  • Only submit ONE application and wait for a response.
  • Once you apply for a position you will be sent an email acknowledging receipt of your application. We do our best to respond within 4 weeks from your application date, however, we ask that you please be patient as there are many applications to process.
  • All approved applications will be added to the General Volunteer pool for Team Leaders, Stewards, Entrance/Ticketing, Response Team, Volunteer Welfare Team and Earth Guardians.
  • Whilst we try our best to pair volunteers with their first choice role each area manager (decor, site build, soul kids etc) has limited requirements.
  • Volunteers are required to pay a deposit. The cost of the deposit will depend on the tier of ticket available at the time – so the earlier you pay your deposit, the cheaper it will be! The deposit will be returned within 14 days of the festival ONLY if all shifts are completed. Please read the T&C document for details.
  • If you cancel your volunteering place after the Cancellation date (31st May) without a valid medical cert you will lose your full deposit.
  • Weekend volunteers work 18 hours between Friday and Monday, this usually takes the form of 3 X 6-hour shifts. Pre & Post event volunteers are required to work 24 hours, this usually takes the form of 2 x 12-hour shifts.
If you have any specific queries please email volunteers@bodyandsoul.ie before submitting an application.
VOLUNTEER ROLES
GENERAL STEWARDS
By far the largest part of stewarding is about answering questions, giving advice and keeping an eye on your area. As a steward you’ll need to be flexible, approachable and prepared to respond as and when required. Our volunteer stewards are often seen as go-to people for members of the public. Anything from where certain things are located, opening times, running times for stages and acts or where to seek assistance in the event of an accident.
Event Stewards – Event Stewards may take on a variety of tasks, mainly including aiding security and staff in manning restricted areas, directing people all over the festival site and being an info point for attendees. The presence of these volunteers is vital to ensure the public are well informed and kept in a safe environment over the festival weekend.
Stewarding Team Leaders – Our B&S Stewarding Team Leaders assist festival staff in managing the festival volunteers across the site at Body&Soul. They are responsible for the welfare and management of the festival volunteers over the course of the festival weekend, making sure they feel looked after.
Car Park Stewards – Car Park Stewards aid security and festival staff in running the car parks of the festival as smoothly as possible. They also help attendees get parked and direct them to the campsites.
Ticketing and Entrance Stewards – Our Ticketing and Entrance Stewards are there to welcome attendees, scan their tickets and apply wristbands as they arrive at Body&Soul.
 
TEAM LEADERS / ZONE SUPERVISORS
Our Team Leader & Zone Supervisor roles give you the opportunity to take on more responsibility and gain more experience in event management.
After selecting your preferred team in the application form you can opt to be considered for a Team Leader/Zone Supervisor role.
VOLUNTEER SUPPORT TEAM
The Volunteer Support Team ensures that our volunteers have the best possible experience at Body&Soul. You’ll find them signing volunteers in, swapping shifts, giving directions and relaying questions. When it comes to break-time, the Support Team will take care of your tea and coffee needs and make sure that you have a proper break. This team are in place to make sure you feel supported as a volunteer, don’t be afraid to seek them out.
EARTH GUARDIANS
Our Earth Guardians are our eco-warrior volunteers. They mind the earth by encouraging everyone on site to be responsible festival citizens, engaging and participating in waste management and other sustainability initiatives. Their duties also include stewarding the Us&You campsite, surveying attendees on their mode of transportation, and ensuring everyone brings their camping gear home with them.
 
RESPONSE TEAM
Our reserves are a group of volunteers that rotate duties as issues arise. This means those on the Response Team might be a steward for an hour, an Earth Guardian the next and something else before the day is out. Festivals are all about the unexpected, and this team is poised to deal with any issues that arise.
DÉCOR
Body&Soul are looking for creatives from all disciplines to join the team this year and gain insight into the creative set up of our beautiful festival. If you are a model maker, carpenter, painter, seamstress, or anything in between, please apply to be apart of the Décor team.
Sign Writers – Body&Soul are looking for creative sign writers for their signage team. Skills needed: hand lettering, sign painting, acrylic painting, spray painting.
Please include images of previous work in application, previous experience in professional sign writing is required.
Fabric Department / Stage Dressing – Individuals with experience in set dressing, stage dressing or working with textiles and different fabrics.
Carpenters – We are looking for trained carpenters with a creative flair. Work includes assembling, repairing and siting wooden furniture around the B&S site, assisting our carpentry team leaders in creating new structures and furniture and assisting our artists/collectives/décor team to create their installations. Please attach images of previous work in the application.
General Decor – Individuals eager to get involved in the creative set up of the festival. Looking for those with a creative eye to help with general décor elements. Experience with hand tools preferable.
 
SITE / BUILD CREW
The Site Crew help us transform our fields into the temporary mini-city it becomes for the weekend. Site Crew positions are mainly for build and breakdown of the festival – leaving you with the weekend free to enjoy the fruits of your labour!
Site/Setup volunteers are crucial to Body&Soul in the week prior to the festival. They help set up tents, water systems, signs, laying out exhibitor areas, managing deliveries and clearing walkways, ensuring the site is ready for opening day.
Site Strike volunteers are responsible for breaking down the festival. These volunteer’s take their time carefully dismantling the festival structure in order to make the impact on the environment as low as possible and ensuring the festival can be easily resurrected in 2019!
If you’ve used tools before, can follow direction, and enjoy working independently and in a group outdoors then this could be the perfect role for you.
Reliable past volunteers are given preference.
SOUL KIDS
Soul Kids is our family-friendly zone. It is a celebration of nature, creativity and all things magical. Soul Kids volunteers help set up the Soul Kids area and serve as a general helping hand for families over the course of the weekend. Volunteer Positions in Soul Kids are; Reception, Face-painting, Arts & Crafts, General helpers and Workshop volunteers.
PLEASE NOTE: All Soul Kids volunteers must be Garda vetted.
 
IF YOU ARE INTERESTED IN VOLUNTEERING THIS YEAR, APPLY HERE
Terms and Conditions
DEADLINE for Applications – 30th April 2019

Age:
You must be 20 years or over to be considered for a Volunteer role. (You must be 25 or over to drive festival service vehicles.)

Photo ID:
Photo ID must be produced on entry to the festival. No ID, no entry, no exceptions. Sorry, these are the festival rules.

Email Access:
You must have access to a current and usable email address as all applications and most correspondence will occur via email. If sharing computers please ensure you log into your own personal account in order to view correct information for your application.

Health & Safety:
You must comply with all site safety requirements. Upon arrival onsite you must complete the Health & Safety Induction, which covers site safety and regulations pertinent to your role description. All positions require you wear a Hi-Vis jacket at all times, which we can provide for you with a €10 refundable deposit.

Deposits & Shifts:
We ask that all volunteers commit to a minimum of 18 hours during the festival or 24 hours before or after the event. All volunteers are required to pay a deposit of equal value to a full weekend ticket inc. camping. This will be fully reimbursed to you at specific times upon completion of your designated shifts.

NOTE:
You must complete all shift requirements or forfeit your deposit. If you are unable to do a shift due to illness, injury or family emergency, you must contact your department head immediately.

Cancellation Policy:
You must notify us at least ten days before the festival if you are unable to attend as we will need this time to find a replacement. If you do not do this you may risk forfeiting your deposit.

Arrival & set- Up:
We ask that all volunteers on duty for the weekend MUST be onsite by (Thursday 20th June – 6pm). This is in order to get orientated, attend a Health & Safety briefing and meet your supervisor and fellow volunteers.

Note:
All pre event volunteers will be notified closer to the time as to when you will need to be onsite. Any questions you may have can be addressed at that point. 
Your name will be struck off the box office list on Thursday night, whether you are in or not – and you risk forfeiting your deposit. 
If running late, please give us ample warning.

Drugs & Alcohol:
We have a very strict policy on drugs & alcohol. No drinking alcohol or drug taking while on duty during shifts, or showing up for a shift whilst inebriated. This may result in you forfeiting your deposit.

Ticket Entry & Camping:
Your volunteer pass allows you entry to the festival, plus camping for the weekend in one of the designated volunteer camping areas. The volunteers campsites are strictly for volunteers ONLY- therefore those who want to camp with family or friends can do so in the general campsites.

Attitude:
Commit random acts of kindness, and give your all to making the festival an amazing experience for everyone!

Thank You!